Planning Office Relocation |
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Office relocation is a complicated task. With so many things to already handle, some of the smaller yet vital things can be easily overlooked. One thing that is commonly overlooked is notifying important people about your relocation. Here is a checklist of who to notify when relocating your office: Notify your partner companies
Several businesses are in partnership with one or more companies. When relocating your office, it is essential that you notify them regarding the relocation. Moreover, it can even be beneficial to involve them in the entire process. They can provide you with useful insights and ideas that will make the planning process easier. Apart from this, they can even help you financially until you are well settled at your new location. Employees Most businesses involve only company managers and team leaders in the relocation process. I advise you to involve your employees as well. Employee involvement is essential because the new place you will relocate to should be convenient for your employees to travel. Business owners should conduct surveys and ask for feedbacks on the places that are shortlisted. Moreover, employees should be involved in every stage of the relocation process and should be informed of its progress. Customer and clients As you consider your employees, businesses should even inform their customers about the office relocation. Most certainly, they should be at least informed a month prior to relocation. You can write to your clients, text or email them the information on the new location of the office. Businesses can even announce the relocation on their official website and social media channels. Also, businesses should mention whether they will be operating during the relocation process. Notify the service providers, vendors and government agencies To ensure proper functioning of your daily operations, businesses should inform its service providers and vendors that the office will be relocating. These may include people such as courier services, office supply store and internet service provider. Bank and Insurance Banks are needed to be informed much early since you are required to change the address of the company on its official cheques and have them printed. Apart from the banks, you should even notify the credit card companies or any other financial institution or service providers that you have previously associated with. Insurance companies are equally important and they need to be informed early. They are required to assess the new office space and provide you with the new estimate if applicable.
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